PAYMENT TERMS

• Production budgets under £30,000 (inc. production markup) require 100% of the budget to be released upon sign off, unless agreed otherwise.

• Production budgets over £30,000 (inc. production markup) require the 1st 75% of the budget to be released upon sign off, and 2nd 25% of the budget to be released on delivery of services, unless agreed otherwise.

• Overages will be invoiced after approval of such costs, and payment must be made within 30 days of the invoice date.

• Late payments will incur a 10% late fee for every 30 days past the payment date.

• For non-UK clients whose production budgets are billed in their local currency, the exchange rate will be based on the rate provided by xe.com on the date the invoice is issued, with an additional 0.02% added to account for currency fluctuations.

CANCELLATION TERMS

In the instance that the client wishes to cancel the shoot during the pre-production stage, cancellation terms are outlined below: 

• More than 2 weeks before 1st shoot date: all incurred costs will be charged plus production mark-up, plus 50% of crew salaries.

• Less than 2 weeks before 1st shoot date: all incurred costs will be charged plus production mark-up, plus 75% of crew salaries.

• Less than 1 weeks before 1st shoot date: all incurred costs will be charged plus production mark-up, plus 100% of crew salaries.

BASIC DAY RATES, STANDARD WORKING DAY, OVERTIME, UNSOCIABLE HOURS, CONTINUOUS WORKING DAY, NIGHT SHOOTS

The following terms are applicable to all crew working on pre-light, shoot, and strike days as per BECTU rates.

• Basic Day Rates are based on a Standard Working Day of 10 hours, between the hours of 7am-8pm. Working Hours and Overtime outside this period are classed as unsociable hours.

• If the Working Day is shorter than 10 hours, a Standard Working Day will still be billed for.

• In a Standard Working Day, hours worked beyond 10 hours will be classed as Overtime (OT), to be billed in blocks of 1hr charged at multiples of the Basic Hourly Rate. The Basic Hourly Rate (BHR) is calculated by dividing the Basic Day Rate by 10.

• In a Standard Working Day, when Overtime occurs between the hours of 7am-8pm then it will be charged at the rate of 1.5x BHR for hours 11 and 12. Outside of these hours it will be charged at the appropriate Unsociable Hours Rate. For hours 13 and 14 worked then Overtime will be billed at either 2x BHR or the appropriate Unsociable Hours rate, whichever is higher. After 15 Hours, Overtime will be billed at 5x BHR.

• If a Standard Working Day exceeds 12 hours duration then an additional break of at least 30 minutes will be provided along with suitable hot food. Failure to provide either will incur a No 2nd Break Fee of 1 hour charged at 2x BHR.

• In a Standard Working Day, working hours that fall outside the hours of 7am-8pm are regarded as Unsociable Hours and as such are charged at Unsociable Hours Rates. These rates are charged in addition to the Basic Day Rate e.g. a booking with a 5am call time would incur an Unsociable Hours Rate of 2 hours at 2x BHR in addition to the Basic Day Rate for the job.

• If no break for lunch occurs in a Standard Working Day of 10 hours, then the day is classed instead as a Continuous Working Day (CWD). In this situation a No Break Fee of one hour at 1.5x BHR will be added to the Basic Day Rate.

• If a Continuous Working Day exceeds 10 hours then a break of at least 30 minutes will be provided along with suitable hot food. Failure to provide this will incur a CWD No Break Fee of 1 hour charged at 2 x BHR which will be added to the Basic Day Rate.

• On a Continuous Working Day, all hours worked after 10 hours will be classed as overtime (OT). Hours 11 and 12 will be charged at either 2x BHR or the appropriate Unsociable Hours rate, whichever is higher. After 12 hours Overtime will be billed at 5 x BHR.

• Hot food and beverages will be provided at an appropriate time during a Continuous Working Day

• Saturdays are charged at 1.5x The Basic Day Rate for a Standard Working Day. Sundays and Bank Holidays are charged at 2x The Basic Day Rate for a Standard Working Day.

• In this situation, all Overtime and Unsociable Hours Rates should be charged at a Basic Hourly Rate based on the above increased Weekend and Bank Holiday Basic Day Rate.

• If the call time for a booking occurs before 5am or at 5pm or later, then it is no longer classed as a Standard Working Day and Unsociable Hours Rates cease to apply. It is now termed a Night Shoot and Night Shoot Rates apply.

• The Night Shoot Rate is based on 10 hours work and is set at a minimum of 3x the normal Basic Day Rate or Weekend and Bank Holiday Rate. A full Night Shoot Rate will still be charged, even if the length of the Night Shoot is less than 10 hours, unless otherwise agreed in advance.

• On a Night Shoot, all hours worked beyond 10 hours will be classed as Overtime (OT), to be billed in blocks of 1hr charged at multiples of the Basic Hourly Rate. For a Night Shoot this is calculated by dividing the Night Shoot Rate by 10.

• Night Shoot Overtime for hours 11 and 12 should be charged at a rate of 2x BHR, hours 13 and 14 should be charged at a rate of 3x BHR. After 14 Hours, Overtime should be billed at 5 x BHR.

• All Night Shoots will include a break of at least 30 mins duration with suitable hot food and beverages provided, even if the length of the Night Shoot is less than 10 hours. Should this break not occur, then a Night Shoot No Break Fee of 1hr at 2x BHR (based on Night Shoot Rate) will be billed in addition to the Night Shoot Rate.

• Should a Night Shoot exceed 12 working hours, then a second break of at least 30 mins duration with suitable hot food and beverages provided will be given. Should this break not occur, then a Night Shoot No 2nd Break Fee of 1hr at 3 x BHR (based on Night Shoot Rate) will be billed in addition to the Night Shoot Rate, Overtime and any other penalties.